Campfire checks every vendor invoice against the original purchase order and, where required, the related goods receipt or delivery confirmation. It compares line items, quantities, unit prices, and totals, flagging any differences that fall outside set tolerance limits. Invoices that match can move straight through to approval, while exceptions are sent to the right reviewer with clear detail on what needs attention. This removes the need for manual checks and gives teams confidence that invoices are accurate before they move further through the payment process.
Campfire allows finance teams to define how invoice matching works based on supplier, expense category, or purchase value. Teams can apply 2-way matching for services or 3-way matching for goods, depending on the purchase type. Tolerance thresholds can be set as fixed values or percentages, either at line level or across the full invoice. This allows small differences, such as freight adjustments or rounding, to pass without delay. When issues fall outside these limits, detailed exception reports are created and routed through structured workflows for review and resolution.
Campfire helps reduce overpayments and duplicate invoices by identifying pricing errors, quantity mismatches, and repeat submissions before payments are released. Each invoice keeps a full match history, linked to its purchase order and receipt records, which supports reconciliation and audit requirements. Dashboards track match rates, exception volumes, and how long issues take to resolve, giving teams a clear view of performance. This makes it easier to spot process gaps, address supplier issues, and maintain tighter control over accounts payable.
Why Campfire Stands Out
